• Contract Administrator

    Location US-IA-Des Moines
    Job ID
    Requires Non-Compete?
  • Job Summary

    About the Role:  We’re looking for a Contract Administrator to our join our Procurement Team! In this role you will provide administration for third-party vendor contracts and, as necessary, other internal and external contracts. You’ll be responsible for the maintenance of and reporting on such contracts, including ensuring the contract database is kept up to date and that any contract events are communicated to the business or other appropriate stakeholders. Facilitate business and legal interpretation for contract-related issues and inquiries. Work in conjunction with Vendor Management to provide reviews and educational sessions for stakeholders. Will draft and route contract amendments and non-disclosure agreements for signatures, as needed.  Facilitate non-employee processes around onboarding, tracking, and reporting on non-employees for the organization, while primarily focusing on validating that non-employees are performing services pursuant to an appropriate agreement.


    Ideal candidate: Ideal candidates have previous contracting experience ideally within the legal/paralegal field. They have an eye for the details and can quickly move from task to task. Wants to engage with the business to help identify proactive strategies when it comes to the full life cycle of contracts. They’re also independent workers, but enjoy collaborating across the Procurement team to bring contracts to life. Sound like a fit? Review the qualifications below and apply today!

    Minimum Qualifications Required (all must be met to be considered)

    Associates Degree in related field or direct and applicable work experience  

    • Minimum 1 year experience in legal/paralegal, contract law, contact compliance, governance, sourcing, or procurement with specific experience reading, interpreting, understanding, and reviewing contract language
    • Strong communication skills, both verbal and written, with the ability to concisely convey your message
    • Demonstrated interpersonal skills, with the ability to positively influence, while guiding and building collaborative relationships with all levels in the organization        
    • Must be organized, detail-oriented, and able to multitask, adapt to shifting priorities, and be a solution-oriented creative thinker
    • Ability to work without close supervision, exercise independent judgement, and communicate effectively with all levels of personnel where tact, diplomacy, and good judgement are essential
    • Self-motivated and a sense of urgency with the ability to see what needs to be done and take action to ensure successful and timely accomplishments of departmental tasks/requirements.

    Hiring Specifications Preferred



    • Bachelor’s Degree in related field
    • Software licensing experience

    Job Accountabilities

    a. Review and analyze third-party vendor contracts executed by Wellmark; ranging from simple purchasing agreements to highly complex agreements (e.g. licensing or outsourcing agreements). Will review and scrutinize these agreements in order to ensure that Wellmark and the business can effectively administer each contract and advise the contract owners on the rights and obligations contained in each contract.

    b. Organize and track all third-party vendor contracts and related documents utilizing the corporate contract database to effectively facilitate Procurement’s Contract Lifecycle Management program. Ensure that the contract database system functions properly in order to serve Procurement Services and the overall organization. Review and monitor contract documentation for third-party vendor contracts and, as necessary, other internal and external contracts. Facilitate contract close-out and termination efforts as needed.

    c. Research and/or resolve stakeholder requests and provide follow-ups in a timely manner. Maintain effective working relationships with external vendors and internal business stakeholders. Provide appropriate documentation and interpretation of contractual rights and obligations internally, consulting with Legal as appropriate and as needed. Seek advice from Legal, Compliance, Privacy, and other departments, when appropriate.

    d. In conjunction with Vendor Management, perform contract summary reviews and education sessions with business stakeholders, as may be requested or needed from time to time, to reinforce critical contract provisions for maximum realization of contract value and increased risk mitigation.

    e. Utilize the contract database to create contract event alerts and issue related communications appropriately to applicable stakeholders. Monitor departmental compliance to contract administration processes and procedures.

    f. For tracking and reporting purposes, determine the contract data points, working with Legal as appropriate, that will be tracked and identified as key Wellmark requirements.

    g .Handle the drafting, negotiation, and routing for approvals and signatures of amendments and non-disclosure agreements as assigned by Procurement leadership.

    h. Manage and facilitate all non-employee administration processes on behalf of Procurement to onboard, track, and report on non-employees. Including: reviewing and processing onboarding requests for new non-employees, change request forms, termination of non-employees, monthly reporting, and guest report validation.

    i. Prepare and report results of contract administration activities directly to leadership on a routine basis.

    j. Investigate new opportunities for utilization of technology and leverage technology solutions in order to improve the efficiency and/ or effectiveness of contract administration processes, including potential new systems, process changes, and process development.

    k. Other duties as assigned.


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