• Senior Payroll Analyst

    Location US-IA-Des Moines
    Job ID
    Human Resources
    Requires Non-Compete?
  • Job Summary

    The Senior Payroll Analyst provides day-to-day technical advice and guidance to the team. Some key responsibilities include coordinating (through informal leadership and direction to the team) and auditing all payroll processing and related accountabilities necessary to process multi-state and multi-company biweekly payrolls. The Senior Payroll Analyst provides oversight for maintaining all related records; processing voluntary and involuntary deductions; preparing accounting transactions and documents; documenting and updating procedures; and preparing routine as well as special reports as requested by leadership.  Additionally this role is responsible for the development, implementation and documentation of all payroll processes and controls which impact the company’s financial statements and assessing the adequacy of those controls to ensure financial statements are complete, accurate and in compliance with the principles of Sarbanes Oxley.  


    As part of the Human Resources division, this role will interact collaboratively with a cross-functional leadership team within HR, Legal and Finance.  

    Minimum Qualifications Required (all must be met to be considered)

    Bachelors degree or equivalent work experience AND 7+ years of relevant work experience including:

    • Minimum of 5 years previous experience in a Payroll role including demonstrated experience in:
      • Maintaining accountability for ensuring the accuracy of payroll data and information in a complex payroll structure (such as a multi-company and/or multi-state environment)
      • Performing internal audits for accuracy of payroll information prior to submission; reviewing, analyzing and resolving payroll issues
      • Leadership (formal or informal) e.g. providing day to day guidance to payroll staff, facilitating team meetings, providing backup to the team in day to day activities 
      • Ensuring Sarbanes Oxley compliance as it applies to controls related to payroll processing
      • Overseeing special pay requests e.g. pay adjustments, manual checks, deferred compensation, sign-on bonuses, incentives, relocation, retro-active payments, student loan repayment
      • Maintaining accountability for quarterly and year-end processing and reconciliations
      • Updating and maintaining payroll administration procedures and policies
      • Effectively communicating with leadership, third party vendors, and colleagues on payroll related issues; prior vendor management experience - including facilitating regular meetings, troubleshooting, resolution of issues - preferred
      • Demonstrating a high degree of attention to detail
    • Reporting and analysis experience; strategic application of analysis in the recommendation and implementation of process improvement efforts
    • Techno-functional expertise in payroll related systems (such as ADP/Kronos); experience in managing system upgrades including integrations preferred
    • Effective consulting and presentation skills, including ability to communicate verbally and in writing to present and provide clear, sequential and logical information and instructions
    • Experience in roles working with highly sensitive/confidential information; compliance-minded, exercises sound judgment

    Demonstrated key competencies in previous roles:

      • Customer-Focus
      • Interpersonal effectiveness (establish and maintain effective relationships at all levels; excellent listener)
      • Communication skills (verbal and written)
      • Analytical skills and abilities
      • Teamwork and collaboration
      • Detail oriented
      • Produced demonstrated results/outcome
      • Self directed
      • Successful at managing conflicting priorities
      • Helping other to grow and develop



    Hiring Specifications Preferred

    • Certified Payroll Professional CPP - American Payroll Association APA


    Job Accountabilities

    Payroll Administration Subject Matter Expert: Provide oversight and guidance to payroll team to ensure the timely and accurate processing of the biweekly payroll. Administer and authorize financial wires/transactions to cover payroll-related accruals and liabilities on behalf of Wellmark provide justification materials for leadership authorization when required.

    a. Serve as the subject matter expert regarding payroll practices, regulations and Wellmark's ADP/Payroll system to insure payroll compliance and efficiency. Ensure timely and accurate general ledger postings, adjustments and reconciliations, as well as provide oversight and issue resolution for more complex, payroll-related accounting issues.

    b. Research and resolve complex inquiries, and provide expertise to Payroll team and/or HR Solutions HR help Desk and other staff to improve overall service levels. Coordinate information gathering and sharing for audits and/or legal-related inquiries.

    c. Prepare and/or oversee for the preparation of periodic or special reports relating to compensation and labor statistics for governmental agencies, tax authorities, insurance companies, industry associations, and other areas of the Company as required.

    d. Assist in auditing preview reports, year-end wage and tax reports, and W2 previews.

    e. Utilize the ADP ReportSmith report writing software to run payroll reports of all types, including but not limited to, running reports that segregate employees by Corporate ID numbers, work location, benefits enrollment, state, etc.

    f. Maintain positive and collaborative stakeholder and vendor relations. Work effectively and cooperatively with Payroll vendors e.g. ADP and Kronos, and other third parties to determine the optimization of all applications.

    g. Follow payroll procedures and adheres to payroll and accounting principles and policies.Recommend changes in policies and procedures for purposes of improving the responsiveness and efficiency of the department.

    h. In partnership with HR Leadership and HR process owners, continuously review, develop, enhance, and deliver on all strategies impacting the payroll process. Consult with HR Staff, company leaders and external sources to assess needs, and develop and implement solutions.

    - Process Improvement: Research, review, and recommend business process improvements having a Payroll systems component and serves on teams to implement business process changes. Identify corresponding training needs of payroll team and develop and provide the necessary training to meet those needs.

    - Metrics, Reporting and Analytics: Assist with creating, running, analyzing, and distributing payroll related statistical reports, regulatory reporting and queries.

    - Other job related duties as assigned.


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