Administrative Assistant II

Location US-IA-Des Moines
Job ID
212798
Category
Administration
Requires Non-Compete?
No

Job Summary

The Administrative Assistant II will provide support within Wellmark's marketing teams. This individual will utilize independent judgment and organizational skills to provide a broad scope of administrative support to leaders and employees in carrying out their operational responsibilities and objectives in a fast paced environment. The incumbent takes independent actions following established procedures with limited supervision and provides support on a number of fronts including but not limited to time management, project support, planning, budgeting, coordinating, scheduling, and researching.

Minimum Qualifications Required (all must be met to be considered)

High School diploma or GED

1 to 3 years of experience, including: 

  • At least 2 years of previous administrative assistant experience providing support to multiple leaders and teams within an office environment.
  • Proficient with Excel, PowerPoint and data entry skills
  • Demonstrated verbal and written communication skills.
  • Demonstrated multi-tasking skills and the ability to handle multiple assignments.
  • Good organizational skills, including time management.
  • Ability to make decisions by following established procedures.
  • Demonstrated ability to work in a fast-paced office environment under deadlines.
  • Strong attention to detail with demonstrated accuracy
  • Familiar with Sharepoint 



Hiring Specifications Preferred

 

  • Associate's Degree
  • Knowledge of AP style formatting 

 

 

Job Accountabilities

a. Customer Service Provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to their inquiries. Where situations allow provide proactive support to increase customer satisfaction.

b. Time Data Management Accurately and effectively perform calendar management, schedule meetings, prioritize and manage inquiries, handle mail distribution and receipt. Ensure all meeting materials are provided to participants and the necessary equipment is available.

c. Budget Participate in the budget process to ensure timely completion, including but not limited to planning, data entry, account reconciliation and the timely handling of bills with internal and external customers/vendors.

d. Reporting Prepare and/or create error free documents and materials in a timely manner for internal/external communications. May maintain databases including the entry, analysis and the gathering of information to produce reports. Exercise solid judgment/discretion in the collection and dissemination of sensitive/confidential information.

e. Administrative Support Provide administrative support to leaders and team members including but not limited to answering phones, responding to customer inquiries, data entry, event planning, coordination of travel arrangements, ordering departmental supplies, and assist with intra department documentation and file management.

f. Project Support Coordinate and define department projects with emphasis in planning, managing resources, communication of recommendations, and may be responsible for participating in project implementation.

g. Other job duties as assigned.

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